Teen Event Guidelines at the Plainsboro Public Library
Here at the Plainsboro Public Library, we encourage local teenagers to share their knowledge and passions with the community. Through teen-run events, we hope to see teens develop project management skills, leadership skills, and give back to their community.
For teenagers interested in earning community service time as well as interested in sharing their knowledge and expertise, the following guidelines and information are present for you. The Plainsboro Public Library regards presenting events to the public as a serious responsibility.
Following these guidelines is required for the library to schedule and publicize a teen-run event, and will result in the earning of community service hours.
- Teen-run events operate through the library’s Teen Advisory Board, which provides community service opportunities and leadership opportunities for teens in the Plainsboro area. Teens interested in running a event for the library must be a member in good standing of the Teen Advisory Board, and must have attended 3 meetings prior to scheduling an event to learn how the process works. During this time, the teen may discuss and develop the idea with the Teen Advisory Board and Plainsboro Librarians, work on flyers, develop handouts for the public for their event, et. al. They will also become aware of other Teen-Run Events, and learn more about the library in general and as an event space.
- Teen Advisory Board meetings occur twice a month on Saturday afternoons. These meetings count as community service hours.
- The library considers teen-run events to be an agreement between the library and the prospective teenage presenter. A teen-run event is also an opportunity for mature teens to develop responsibility and project management skills in partnership with the library. The library and Teen Advisory Board will work strictly with the teen who wishes to present their event – meeting and emailing only them, not other family members or third parties.
- The library is interested in one-time events, and a limited number of longer events not to exceed 4 consecutive events or workshops each month. Longer term events or projects must be approved by the Youth Services Department Head, and usually require the involvement of another youth organization or similar (Girl Scouts of America, Boy Scouts of America, et. al.)
- The teen event presenter must attend a Teen Advisory Board meeting to present their idea and the parameters of the event: audience age and size, space and equipment requirements, duration of event, etc. These topics should be covered in a proposal presented at a Teen Advisory Board meeting.
- If an event requires a large budget expenditure of equipment, supplies, etc. by the library to occur, the event will likely not be approved by the library. Modest expenditures can be made, with the understanding that the supplies are owned by the library and will remain within the building.
- Teen Run Events are promoted and publicized through the library, and the library is the main point of contact for Teen-Run Events. Teen presenters should not be a direct point of contact for potential attendees.
- For events requiring registration due to limited supplies or audience size, the library oversees and implements registration through the library’s website.
- Teen presenters are not allowed to collect emails addresses or contact info from attendees to teen-run events.
- Teen event presenters must acknowledge that they will represent the library when they present their event, and must be open minded and respectful in their interactions with the public.
- Teen-run events will be run by one teen or a small group of teens for larger workshops. No adult family members are to be present in a teen-run event.
- Authorizing an event in the library will be at the discretion of the Youth Services Department Head and Library Administration based on a variety of factors including recommendation by the Teen Advisory Board, public interest, space availability, similarity to recent events, safety concerns, et. al.
- Failure to arrive for an event will be sufficient grounds to no longer work with a teen presenter for a period of six months. No community service hours will be granted.
- Failure to arrive for a event in a series will be sufficient grounds to cancel future dates for the event series, and will result in the library no longer working with a teen presenter for a period of six months. No community service hours will be granted beyond events presented prior to the failure to arrive.
- Teen event presenters are responsible for setting up their event space in the library, and returning it back to its prior condition after their event. Failure to do so may result in cancellation of future events, or not having future event ideas approved by the Teen Advisory Board.
- The Plainsboro Public Library reserves the right to deny a teen event presenter library sponsorship and space if they do not follow these guidelines.
Teen-Run Event Best Practices
- Teen-Run Events must be open to the general public.
- Teen-Run Events that present handouts to the public to reinforce the ideas presented at the event are encouraged. The library will provide photocopied handouts providing they are supplier by the event presenter to the library a day prior to the event.
- Teen Event presenters should arrive prior to their event to set up, and notify Library Staff when they have concluded their event, noting the final attendance if Library Staff have not already made a count or missed late arrivals. Library Staff will provide registration sheets for limited audience events, and assist in limited room set-up if needed.
- It is expected that Teen Event presenters will return their event room to the state it was prior to the event, or even better.
Possible Ideas for Teen Run Events:
- Teen Movie Night by teens for teens.
- Teen Clubs on specific subjects
- Teen Gaming Events
- Teen Workshops focusing on art techniques, maker focused activities, coding or crafts
After reading the above, if you feel confident that you can follow these guidelines, create a proposal and present it at our next Teen Advisory Board meeting. Check our Library Calendar for the next meeting date and time.
If you have any questions, please contact our Youth Services Department Head, Darren Miguez at firstname.lastname@example.org